ARMA European Regional Board Elections

To all European ARMA members:

On behalf of the Steering Committee of the European Region, I am writing to invite nominations for the upcoming elections of the 2010 European Region's first Board Members.
The following positions will be elected, and then supplemented with appointees (made by the elected officers) for specific functions such as Membership, Education, Public Relations and Strategic Partnerships:

Region Director:
The role of the European Region Director will be to represent the best interests of the voting members of the European Region of ARMA International. Duties include:

• To provide leadership, and overall direction for all regional activities and initiatives.
• To be accountable to the Region's members, and to represent the wishes of the majority.
• To be accountable to the ARMA Board [Note: this may change under the new Two-Committee structure that took effect on 1 July 2009]
• To ensure that the Region complies with ARMA International accounting and other rules.
• To adhere to the Bylaws and established Policies and Procedures of ARMA International.
• To serve as the link between the Region and the ARMA European Office; Member Services at ARMA Headquarters; and the International Region.
• To submit an Activity Report to the Director of Member Services, at least one month prior to each regularly scheduled meeting of the Board of Directors.
• To attend (at ARMA's expense) ARMA International's Region and Chapter Leadership session(s), including those held in conjunction with ARMA's annual Conference.
• To delegate responsibility for regional operational functions (e.g: Website, newsletter, blog).
• To appoint Task Forces [Working Groups] including, for example:
  -Membership Task Force.
  -Strategic Alliance Task Force.
  -Marketing and Public Relations Task Force.
  - Education and Professional Development Task Force.
  - Regional Conference(s) Task Force.
• To sanction and charter new Chapters within the European Region, whenever deemed appropriate. [Note: The European Region's Board to take account of the wishes of the local membership in determining whether Chapters should be based on Country, City or other entity]

Deputy Region Director:
To support the Region Director in his/her tasks listed above and replace him/her when required.

Secretary:
To maintain the minutes of the Board meetings and of the annual business meeting and submit them within ten (10) days of said meeting to the Board members for approval.

• To coordinate, and take ownership of, all official communications - internal and external - with relevant Task Forces, Committees and Staff.
• To establish standardised procedures and processes for managing the life-cycle of the Region' business records in accordance with Records and Archives Management best practice.
• To establish processes for managing the Region's Archives (relating to the establishment, structure and administration of the Region) and memorabilia, in appropriate repositories.

Treasurer:

• To be accountable to the Region's Board and members, for the Region's financial matters.
• To work with the Region Director to create and manage the budget for the fiscal year.
• To ensure that the Region fully complies with ARMA's approved accounting procedures.
• To collect and deposit all revenues (eg: from membership dues, meeting attendance fees, sales of publications, or fees from special events, etc.) in a secure place.
• To submit a report to the Region's Board meetings, itemizing the revenues and expenditures.
• To submit all proposed expenditures to the Region's Board for its approval (if an immediate approval is required, then the Director may approve).
• To submit financial and other reports as required by ARMA International.

To nominate yourself, may I kindly ask you to submit to me a short bio (max 300 words), a picture, and a short motivation (max 300 words) supporting your nomination, for example outlining a vision of where you would like to take ARMA Europe, and why you would like to be elected.

Please note that the deadline for nominations is 19 October. Only self-nominations will be accepted. Voting will be carried-out electronically, between 20 October and 3 November 2009 and will be anonymous. All European ARMA members will receive an e-mail on or around 20 October with a link to the voting survey. The results will be announced shortly after voting ends.

Please do not hesitate to contact me should you have any questions. We look forward to receiving your nomination.

Kind regards,

Michiel Gen
European Representative
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ARMA International - European Office
287 Avenue Louise
1050 Brussels, Belgium
tel +32 2 627 0161
fax + 32 2 645 2671
michiel.gen (at) armaintl.org
www.arma.org

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