Wednesday, 25 February 2009

Strong opposition to UK data sharing clause

The UK government is facing strong opposition to the clause in a draft Bill currently being debated in Parliament that removes barriers to data sharing between government departments to support improved public services. Justice Secretary Jack Straw is being called upon to remove the 'information sharing orders', aka clause 152, from the Coroners and Justice Bill. The British Medical Association has said that the whole profession is concerned for doctor/patient confidentiality, because the clause allows information obtained for one purpose to be used for another, with limited justification. Opposition also comes from such weighty quarters as Liberty, GeneWatch UK, Patient Concern, the Royal College of Psychiatrists, and the British Computer Society. Further, the Information Commissioner wants 'much stronger safeguards' in the bill to protect sensitive data, particularly health records. He has made a number of criticisms in an updated commentary on the Coroners and Justice Bill (outlined in Volume 9, Issue 4 of Privacy & Data Protection.) A copy of the ICO's commentary is available from the ICO's website.

Source: PDP Data Protection News

Tuesday, 24 February 2009

Call for Comment: ARMA International's Generally Accepted Recordkeeping Principles

ARMA International’s Board of Directors has approved a set of generally accepted recordkeeping principles (GARP) for member and public comment. These principles will serve as a framework for guidance in implementing information management programs. The defined set of principles will help business leaders, legislators, the judiciary, and other stakeholders understand and adress the key components of records and information management as a discipline and as a best business practice.

You can view and comment on the proposed principles at www.arma.org/GARP. Please use the e-mail address at the bottom of each page (garp@arma.org) for any comments regarding the supporting principle narratives. The comment period for GARP will end on Friday, March 6.
On behalf of ARMA International and the profession, thank you in advance for your participation in this exciting endeavor.

Thursday, 19 February 2009

Offer to ARMA Members: Discounted Rate on RMS Conference

ARMA is pleased to announce that it is supporting the annual conference of the Record Management society of Great Britain which will take place on 19-21 April in Brighton (UK). As a result, ARMA members are able to register at the same rates as RMS members:


For more information on the conference and the conference programme, please visit http://www.rms-gb.org.uk/conference.To book, please visit http://www.rms-gb.org.uk/conference-delegates-2009, select the member rate and mention the word 'ARMA' when asked for a membership number on the booking form (only the word not the quotes). ARMA will also be present at the exhibition with a booth.

Wednesday, 18 February 2009

EU Data protection group publishes pre-trial discovery guidance

The Article 29 Working Party, an EU data protection watchdog, has published a guidance document on pre-trial discovery for cross border civil litigation.

This working document provides guidance to data controllers subject to EU Law in dealing
with requests to transfer personal data to another jurisdiction for use in civil litigation. The
Working Party has issued this document to address its concern that there are different applications of Directive 95/46 (Data Protection Directive) in part as a result of the variety of approaches to civil litigation across the Member States.

In the first section of this document the Working Party briefly sets out the differences in
attitudes to litigation and in particular the pre-trial discovery process between common law
jurisdictions such as the United States and the United Kingdom and civil code jurisdictions.

The document goes on to set out guidelines for EU data controllers when trying to reconcile the demands of the litigation process in a foreign jurisdiction with the data protection obligations of Directive 95/46.

Download the full document here: http://ec.europa.eu/justice_home/fsj/privacy/docs/wpdocs/2009/wp158_en.pdf

Friday, 13 February 2009

Fresh start for lost file formats

Long lost file formats could soon be resurrected by pan-European research.
The 4.02m euro (£3.58m) project aims to create a universal emulator that can open and play obsolete file formats.

Read the entire article here: http://news.bbc.co.uk/2/hi/technology/7886754.stm

Deutsche Bahn accused of spying on own staff

Deutsche Bahn is in deep trouble. Not only has the state-owned operator had to postpone a recent planned part-privatisation because of the financial crisis., the BBC reports. Now it is also accused of spying on its own staff.

Berlin's data protection commissioner and prosecutors are currently conducting an investigation into the affair over any breaches of data protection.

Read the article here: http://news.bbc.co.uk/2/hi/business/7887017.stm

ARMA Foundation Newsletter

Check out the latest newsletter of the ARMA Educational Foundation here: http://content.delivra.com/etapcontent/ARMAInternationalEducational/March09FoundationHighlights.pdf

Thursday, 12 February 2009

Commission dismantles data watchdog group

Group ‘compromised' by US interests; expert group met only once.
The European Commission has disbanded a group of experts that was supposed to review EU data protection legislation, following complaints in the French parliament that the body comprised people “representing American interests”.

The group of five experts, one of whom works for Google and another for Intel, was disbanded at the end of January – just over a month after the group first met – despite having been set up for a one-year renewable term. Alex Türk, a French senator and the chairman of data protection supervisors from the 27 member states, is understood to have complained about the group to Jacques Barrot, his compatriot, who is the European commissioner for justice, freedom and security.

French senate
Türk had raised the matter on 25 November in the French national assembly's European affairs committee and then raised it again in the French senate's equivalent committee last week (3 February). The senate committee was told that the group of experts was “composed of four-fifths of personalities representing American interests in order to reflect on the revision of the European directive of 1995 relating to the protection of personal data”, according to a report from the hearing on the French senate's website.
The committee proposed a resolution stating that it was “unacceptable” that four members of the group “are either from American companies or law firms whose principal establishment is in the US”.

Working language
The resolution also said that it was unacceptable that the working language of the group was English, as set down in its terms of reference.
Türk told the senate committee that he had spoken to Barrot about the group and he had admitted the “situation was abnormal”. Barrot had suggested forming a larger group of experts, but had yet to confirm if this could be done, Türk added. “Europeans must note that the gap is big between the American vision and the European vision,” Türk told the committee.
A spokesman for Barrot denied that any pressure was put on the commissioner to disband the group. He said that Barrot had wanted to broaden the consultation on the review of data protection laws beyond a small group of experts. “We were happy with passing on to the next level and a broader dimension was clearly seen. It's in the sense of having a broader approach,” he said. A letter dated 23 January from Barrot to Türk refers to the broader consultation and a series of conferences, adding that the expert group “will not last beyond the launch” of such a consultation.

Barrot's spokesman said that it was not unusual for an expert group set up by the Commission with a one-year mandate to be disbanded after one meeting.

‘No nationality issue'
The spokesman also denied the composition of the group and the nationality of the experts had any bearing on the decision to disband it. “You have to gather expertise in this globalised technical field and have people that can reflect and have knowledge of new technology,” he said.
The group's experts, who were not paid for their services, were selected after a tendering process and included: Peter Fleischer, global privacy counsel for Google; David Hoffman, director of security policy and global privacy officer for Intel; Henriette Tielemans a privacy lawyer with Covington and Burling, a US law firm; Christopher Kuner, a privacy lawyer with Hunton and Williams, a US law firm; and Jacob Kohnstamm, chairman of the Dutch data protection authority.

Information listing the members of the group and the text of the tendering process were taken off the Commission's website this week without any mention that the group had been disbanded.

Source: European Voice

Wednesday, 11 February 2009

Data Retention Directive has sound legal basis, rules ECJ

The European Union's Data Retention Directive has a sound legal basis because it connects to policing but does not actually cover policing functions, the European Court of Justice (ECJ) has said.

Ireland and Slovakia had objected to the Directive, which orders countries to pass laws requiring telecoms companies to retain phone and internet usage records for between six and 24 months so that they can be used to help solve crime.

Ireland and Slovakia took legal action to repeal the Directive because it was introduced by mechanisms reserved for economic laws and not through the processes reserved for laws relating to policing and justice.

The ECJ has said, though, that the Directive does regulate economic activity and not policing activity, and so was legally introduced and will stand.

Continue reading here: http://www.out-law.com/page-9783
View the ruling here: http://curia.europa.eu/jurisp/cgi-bin/form.pl?lang=EN&Submit=rechercher&numaff=C-301/06

Source: Out-law.com

Online consultation on the SEMIC.EU Multilingualism Study

Source: ePracice.eu

A study on multilingualism has been published by the Semantic Interoperability Centre Europe (SEMIC.EU) in January 2009. In order to collect stakeholders’ opinions and to help shaping SEMIC.EU’s future approaches to multilingual issues, a public online consultation has been launched.

The SEMIC.EU Study on Multilingualism describes efficient ways to deal with multilingual data exchange and argues that pivot mappings are the key to preserving meaning. The study can be summarised as follows:

Interoperability in a multilingual environment:

  • How should multilingualism be incorporated in Semantic Interoperability Assets?
  • How should pan-European federated applications be interconnected?

The SEMIC.EU Study on Mulitilingualism argues that any mapping between different languages should be performed by using pivot mapping and appropriate mapping languages.

English as a pivot language:

All data exchanged as well as the defining artefacts within a Semantic Interoperability Asset should be available in the pivot language accepted by all partners. Usually, English is used as the pivot language in the context of the European Union. It is highly advisable to widely use the pivot language, e.g. for identifiers, in technical artefacts like XML schemata, etc. The pivot mapping reduces the number of mappings.

Schema Mapping and Controlled Vocabularies:

This approach exploits two elementary mapping techniques. Schema mapping, on the one hand, can be used for structural changes and is a syntactic method to solve semantic issues. The usage of controlled vocabularies, on the other hand, requires more sophisticated techniques such as taxonomies, multilingual thesauri, or ontologies. These techniques offer powerful means to translate terms on a semantic level superior to pure machine translations.

Further information:
SEMIC.EU Website – Multilingualism section
ePractice Library – EU: SEMIC.EU Study on Multilingualism
Direct link to the online consultation on the Multilingualism Study

Monday, 9 February 2009

Offer to ARMA Members: Discounted Rate on RMS Conference

ARMA is please to announce that it is supporting the annual conference of the Record Management society of Great Britain which will take place on 19-21 April in Brighton (UK). As a result, ARMA members are able to register at the same rates as RMS members:

For more information on the conference and the conference programme, please visit http://www.rms-gb.org.uk/conference.To book, please visit http://www.rms-gb.org.uk/conference-delegates-2009, select the member rate and mention the word 'ARMA' when asked for a membership number on the booking form (only the word not the quotes).

ARMA will also be present at the exhibition with a booth.